Employee report

Answers did this person work their expected hours — and what that means for overtime and vacation.

The year calendar

Each day is colored by how far the recorded hours are from the expected hours. The exact thresholds are in the chart colors.

Hovering a day explains it:

Public holidays are labelled by name, so an empty day is obviously a holiday rather than a gap:

Totals

The Total period gives the yearly summary — worked, expected, overtime and vacation — and can span several years. Overtime is printed in red when the person is behind the hours expected of them.

Switch between hours and working days, and turn color on to make negative overtime obvious:

Best practice: one vacation work package for everyone

Vacation is read from a bexio work package. Set up one project with one vacation work package per year that the whole team books against — for example a project Absences with a work package Vacation 2026.

You then pick that package once, in Employee time, and every employee inherits it. Give people their own vacation packages instead and each one has to be assigned individually, in that person's employee time dataset, every year.

Vacation entitlement stays personal either way — the shared package is where the days are booked, not how many days someone gets.

Export as PDF

The PDF prints the person's year as one table — a row per month with hours worked, expected hours and overtime beside vacation taken and vacation left — closed by the year's totals and the record of any overtime paid out. It is addressed to the employee when their time dataset carries a postal address, and to their name alone when it does not, which is what an internal document needs.

Look before you spend an export

The eye beside the export button opens the same report as a preview: the real document at the real layout, with an outlined box where your logo goes. It opens in a window rather than downloading, and it does not count against your plan's monthly PDF allowance. The export carries your logo.

Changing what you see

You want to	Go to
Change working days, hours or vacation rules	Employee time
Change the calendar's day colors	Employee time
Change those rules for one date range, or record an overtime payout	Employee report configuration
Change which holidays count	Holidays
Write the disclaimer text	Disclaimers; pick it per time dataset
Change the sender block on the PDF	Company profile